The Operations and Administration Officer reports to the Operations Manager and plays a key role in supporting the Operations Unit. This position is responsible for providing administrative and secretarial support, ensuring smooth coordination across units, and maintaining effective internal and external communications.

Responsibilities:

• Provide secretarial support to the Council, Committees and the Association, including organizing meetings, editing and compiling briefing materials, documentation and papers, drafting reports and taking minutes, etc.
• Support the Director General’s Office and Operations Unit with cross-unit administrative coordination, and internal and external correspondence and communications
• Maintenance of contact lists and registers, and updating organizational documents and records
• Handle ad hoc tasks as needed.

Requirements:

• A recognized degree in Business Administration or a related field; completion of a Company Secretary or Corporate Governance course is an advantage.

• Minimum 3 years of relevant administrative and secretarial work experience, preferably in an NGO setting. Candidates with less experience will be considered as Operations and Administration Officer II.
• Experience supporting senior management and/or governance bodies is highly desirable
• Strong organization, interpersonal and communication skills.
• High attention to detail, accuracy and due process, and ability to work under pressure with tight deadlines
• Preparedness to work flexible hours, including weekends, when required
• Excellent language skills in both spoken and written English and Chinese.
• Proficient in Microsoft Office, digital document sharing tools, and other relevant software applications
• Identification with Oxfam’s mission and vision is a must.

You are invited to send your application letter, curriculum vitae with your current and expected salary and date of availability to Human Resources Manager by email to [email protected].

At Oxfam Hong Kong, our culture is shaped by our values, which reinforce what we care about and how we do things. Our five core values are: Justice, Empowerment, Inclusiveness, Accountability and Innovation. Learn more about Oxfam Hong Kong here: https://www.oxfam.org.hk.

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

(Data collected will only be used to process job applications. Applicants who are not invited for an interview within six weeks from the closing date can assume that their application was unsuccessful. All related information will be kept up to 12 months and all personal data will be destroyed afterwards.)

Oxfam Hong Kong is an equal opportunities employer.